Laundry room billing system

In response to the preference of numerous property owners for a coinless or tokenless vending machine in the laundry room, Riksbyggen and our team have collaborated to develop a billing system that simplifies the process of using the laundry facilities.

C# ASP.NET, Siemens, Vanderbilt, Bewator, BAPSI 

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Integration with Siemens Bewator

Vanderbilt/Bewator's pass and reservation system requires each tenant to have a tag to access the laundry room. This tag is provided by the property owner. By combining these two systems, we can monitor laundry room use. The system collects all data and sends usage information once a month to the billing system.

Efficient Billing and Usage Optimization for Laundry Rooms

Tenants are automatically billed for laundry room use. The system supports different tariffs for different laundries. There is also a lower fee if a tenant booked the laundry room but did not use it. This billing system benefits both the environment and laundry room efficiency.

By charging for laundry room use, tenants tend to use the machines more efficiently by filling them to capacity.

Siemens Bewator/Bapsi Connect

Our .NET desktop program automates billing and improves efficiency in laundry room management. It connects to the existing billing system and uses Bewator traffic logs to calculate and invoice tenants based on actual usage. Through charges, tenants are encouraged to make better use of the machines, promoting sustainability.

The solution gives administrators real-time monitoring and reporting. This supports informed decisions and ongoing improvements in laundry room operations.

C# ASP (C# Active Server Pages)

C# ASP is a programming language and framework used to build dynamic web applications. It is widely used for web-based solutions and popular for enterprise-level applications. C# ASP provides a robust and scalable environment with a large library of pre-built components.

Key features include:

With strong support for object-oriented programming and a wide developer community, C# ASP is a reliable choice for powerful web applications.

Siemens Bewator Bapsi

Siemens Bewator Bapsi is a comprehensive access control system for secure management of entry points. It enables organizations to control access to their premises so only authorized individuals can enter.

The Bapsi system offers:

It integrates with other security systems and can scale to fit small to large facilities. Siemens Bewator Bapsi is a reliable choice for access control in diverse settings.

Vanderbilt

Vanderbilt is a leading provider of security systems, specializing in access control, intrusion detection, and video management. Their systems are known for reliability, scalability, and advanced features. Vanderbilt's solutions integrate with existing infrastructure and offer easy-to-use management interfaces.

With a strong commitment to customer satisfaction and innovation, Vanderbilt is a trusted name in the security industry.

Siemens

Siemens is a global technology company operating in industries such as energy, healthcare, transportation, and industrial automation. With over 170 years of history, Siemens is a leader in innovation and engineering.

Their products and services cover areas such as:

Siemens is committed to sustainability and plays a key role in shaping the industries it serves.

Riksbyggen

Riksbyggen is a Swedish cooperative organization in housing ownership, rental housing, and community properties. Since 1940, they have focused on creating sustainable and secure living environments for members and tenants.

The organization offers housing and related services such as:

Riksbyggen promotes social responsibility and sustainable development. They work closely with customers and the community to create long-term housing solutions.

Frequently Asked Questions about the Laundry Room Billing System

How does the integration with the Bewator/Siemens access control system work?

The system connects to Bewator's traffic logs via a .NET application. Each tenant has an access tag that grants entry to the laundry room. The system automatically records every usage event and collects data continuously. Once a month, usage information is sent to the billing system for automatic invoicing.

What happens if I book the laundry room but don't use it?

If you book but do not use the laundry room, you are charged a lower fee. The system records the difference between a booking and actual usage through the access control integration — you never pay the full fee for an unused booking.

Does the system support different tariffs for different laundry rooms in the same property?

Yes, the system supports different tariffs for different laundry rooms. This means property owners can set different prices depending on machine type, facility size, or time of use, providing great flexibility in pricing.

How is GDPR and tenant data handled?

The system only stores data required for billing — specifically the link between the access tag/tenant and actual usage. No unnecessary personal data is collected, and all data is handled in accordance with GDPR and applicable data protection legislation.

Can the system scale to additional properties or facilities?

Yes, the system is built for scalability and can easily be extended to handle multiple properties and laundry rooms within the same organization. The Riksbyggen implementation demonstrated that the solution works at scale with centralized reporting and real-time monitoring for administrators.

What environmental benefits does an automated laundry room billing system provide?

By paying for actual usage, tenants tend to fill machines to capacity and avoid unnecessary half-load washes, reducing energy and water consumption. The Riksbyggen solution is a concrete example of how digital billing contributes to more sustainable management of shared resources.

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Mattias Jacobsson

Co-founder & Senior Project Manager

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